Glossary of Human Resources Management and Employee Benefit Terms
Resignation letters are an important part of the professional world, serving as a formal notification to an employer that an individual has decided to leave their position. While the decision to resign can be a difficult one, it is important to approach the process with professionalism and respect for one's employer and colleagues.
A resignation letter is a formal document that an employee writes to inform their employer of their decision to resign from their job. It typically includes the employee's intention to resign, the last day of work, and a brief reason for the resignation.
The purpose of a resignation letter is to provide formal notice to the employer and to maintain a professional and positive relationship between the employer and employee.
A resignation letter is necessary to provide formal notice to your employer of your intention to leave your job. It is also a professional courtesy and can help to maintain a positive relationship with your employer.
A resignation letter should includes:
The subject of your resignation letter should be clear and concise, indicating that the letter is a resignation. Here are some examples of appropriate subject lines for a resignation letter:
Choose a subject line that clearly indicates the purpose of the letter and includes your name for easy identification.
When it comes to writing a resignation letter, it's important to follow a proper format and structure to ensure that your message is clear, professional, and respectful.
Here's a basic format and structure that you can follow:
You should submit your resignation letter at least two weeks before your intended last day of work. This gives your employer enough time to find a replacement and make any necessary arrangements.
When it comes to writing an employee resignation letter, there are a few different types to consider. Depending on your situation and the level of formality you want to convey, you can choose between a formal, informal, or professional resignation letter.
Here's a closer look at each type:
A formal resignation letter is a professional and respectful way to resign from your job. It typically includes a clear statement of resignation and a brief explanation of the reason for leaving. A formal resignation letter is recommended for employees who want to maintain a positive relationship with their employer and who want to leave a good impression.
An informal resignation letter is a less formal way to resign from your job. It may include a brief statement of resignation without going into too much detail about the reason for leaving. An informal resignation letter is appropriate if you have a more casual relationship with your employer, such as in a small business or startup.
A professional resignation letter is a hybrid between a formal and informal resignation letter. It is a respectful and professional way to resign from your job while also maintaining a friendly and positive tone. A professional resignation letter is recommended for employees who want to convey gratitude and appreciation for their time at the company while also being clear about their decision to leave.
These are short surveys that can be sent frequently to check what your employees think about an issue quickly. The survey comprises fewer questions (not more than 10) to get the information quickly. These can be administered at regular intervals (monthly/weekly/quarterly).
Having periodic, hour-long meetings for an informal chat with every team member is an excellent way to get a true sense of what’s happening with them. Since it is a safe and private conversation, it helps you get better details about an issue.
eNPS (employee Net Promoter score) is one of the simplest yet effective ways to assess your employee's opinion of your company. It includes one intriguing question that gauges loyalty. An example of eNPS questions include: How likely are you to recommend our company to others? Employees respond to the eNPS survey on a scale of 1-10, where 10 denotes they are ‘highly likely’ to recommend the company and 1 signifies they are ‘highly unlikely’ to recommend it.
Writing a resignation letter can be a difficult and emotional task, but it's important to do it professionally and respectfully. Here are some steps to follow when writing a resignation letter:
Here is an example of what a resignation letter could look like:
Dear [Manager's Name],
I am writing to inform you that I am resigning from my position as [job title] at [company name], effective [date of resignation]. It has been a difficult decision, but I have decided to pursue other opportunities that align more closely with my career goals.
I want to express my sincere gratitude for the opportunities you have provided during my time at [company name]. I have learned so much and have enjoyed working with such a talented and dedicated team. I am proud of the contributions I have made to the company, including [list some of your achievements].
I am committed to ensuring a smooth transition and am willing to assist in any way possible to ensure a successful handover. Please let me know how I can be of assistance during this time.
Thank you for the support and guidance you have provided during my time at [company name]. I wish the company continued success in the future.
Generally, it is recommended to give your resignation letter to your immediate manager first, as they are responsible for your day-to-day tasks and can help facilitate the transition process. However, it is also a good practice to inform the HR department of your resignation, as they may have specific processes and paperwork that need to be completed.
In some cases, your company may require you to submit your resignation letter to both your manager and HR. It's always best to check your company's policies or consult with your HR representative to determine the appropriate protocol.
Here are some steps you can follow when giving your resignation letter: