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The Empuls Glossary

Glossary of Human Resources Management and Employee Benefit Terms

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Payslip is a vital document that records an employee's earnings and deductions over a specific pay period. It provides transparency regarding how much an individual has earned, what deductions have been made, and the net amount they will receive. While it may seem like a straightforward piece of paper, understanding your payslip thoroughly is crucial for financial awareness and ensuring accuracy in your earnings. 

What is a payslip?

A payslip, a salary slip or pay stub, is a document an employer provides to an employee detailing their earnings and deductions for a specific pay period. It typically includes information such as gross earnings, deductions for taxes and other withholdings, net pay, and sometimes additional details like overtime hours worked, bonuses, or reimbursements.

Can I use my last payslip for my tax return?

You can use your last payslip for certain tax-related purposes, such as estimating your income or deductions for tax filing. However, it's important to note that for accurate tax filing, you may need additional documentation or information beyond your last payslips, such as tax forms like W-2 in the United States or equivalent documents in other countries.

When does the workday post payslips?

The frequency and timing of payslip distribution depend on the employer's policies. Some companies may distribute payslips monthly, bi-weekly, or even weekly. The distribution day can vary but often aligns with the company's payroll schedule.

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Can I share my payslip with other companies?

Generally, sharing your payslip with other companies is not recommended unless it's required for a specific purpose, such as applying for a loan or verifying income for a new job. However, you should exercise caution and ensure that sharing sensitive financial information is done securely and only with trusted entities.

How do you see payslips?

Employees typically receive their payslips physically or electronically, depending on their employer's practices. Physical payslips are usually distributed in printed form, while electronic payslips may be accessed through a secure online portal or sent via email.

Does the law require payslips?

In many jurisdictions, employers must provide employees with payslips detailing their earnings and deductions for each pay period. This helps ensure transparency and accountability in wage payments and is often mandated by labor laws or regulations.

How to create a payslip?

Employers typically generate payslips using payroll software or templates specifically designed for this purpose. To create a payslip, employers input relevant information such as employee earnings, deductions, tax withholdings, and other details into the payroll system, which then generates the payslip for distribution to employees.

What does YTD mean on payslip?

YTD stands for Year-to-Date on a payslip, indicating the cumulative earnings or deductions from the beginning of the current calendar year up to the current pay period.

Can a new employer ask for previous payslips?

Yes, it's not uncommon for a new employer to request previous payslips as part of the hiring process, especially for roles where salary verification or income history is relevant. However, employers should handle this information confidentially and use it solely for legitimate hiring.

How do I get my payslip?

Employees typically receive their payslips through their employer's chosen method of distribution, which could be physical (printed) or electronic (e.g., email, online portal). If you have trouble accessing your payslip, contact your employer's HR or payroll department for assistance.

How do I get a salary slip?

A salary slip, or payslip, is typically provided by your employer physically or electronically. You can obtain a copy of your salary slip from your employer's HR department, payroll system, or online employee portal, depending on the procedures followed by your employer.

What is TDS on salary slips?

TDS (Tax Deducted at Source) on a salary slip refers to the amount of income tax deducted by the employer from the employee's salary and remitted to the tax authorities on behalf of the employee. TDS is deducted based on the employee's taxable income and the applicable tax rates as per tax laws in the respective jurisdiction.

What are the components of a payslip?

We'll delve into the components of a typical payslip and what each section means.

  • Employee information: At the top of your payslip, you'll typically find your personal information, including your name, employee number, and sometimes your contact details. This section ensures that the payslip is correctly assigned to you and helps identify any discrepancies in case of errors.
  • Earnings: The earnings section details the various sources of income you've received during the pay period. This includes your basic salary or hourly rate, overtime pay, bonuses, commissions, and other allowances. Each source of income is usually listed separately, making it easier to track and verify.
  • Deductions: Deductions encompass all the amounts withheld from your earnings before you receive your net pay. Common deductions include taxes (income tax, social security, Medicare), retirement contributions (such as 401(k) or pension plans), health insurance premiums, and any other voluntary deductions you've authorized, like union dues or charitable contributions. Understanding your deductions is crucial for managing your finances and planning future expenses.
  • Taxes: Taxes are a significant part of your payslip and can vary depending on your income level, tax filing status, and other factors. Your payslip will typically break down the various taxes withheld from your earnings, including federal, state, and local income taxes and contributions to Social Security and Medicare. It's essential to review these deductions carefully to ensure they're accurate and to avoid any surprises come tax season.
  • Net pay: Net pay, or take-home pay, is the amount you receive after subtracting all deductions from your gross earnings. You get to keep and use this money for your living expenses, savings, and other financial goals. Your payslip will display your net pay, clearly showing your disposable income for the pay period.
  • Year-to-Date (YTD) totals: Many payslips include year-to-date (YTD) totals for both earnings and deductions. These figures show the cumulative amount you've earned and the total deductions withheld since the beginning of the calendar year. YTD totals help track your income and monitor changes in your earnings over time.

Employee pulse surveys:

These are short surveys that can be sent frequently to check what your employees think about an issue quickly. The survey comprises fewer questions (not more than 10) to get the information quickly. These can be administered at regular intervals (monthly/weekly/quarterly).

One-on-one meetings:

Having periodic, hour-long meetings for an informal chat with every team member is an excellent way to get a true sense of what’s happening with them. Since it is a safe and private conversation, it helps you get better details about an issue.


eNPS (employee Net Promoter score) is one of the simplest yet effective ways to assess your employee's opinion of your company. It includes one intriguing question that gauges loyalty. An example of eNPS questions include: How likely are you to recommend our company to others? Employees respond to the eNPS survey on a scale of 1-10, where 10 denotes they are ‘highly likely’ to recommend the company and 1 signifies they are ‘highly unlikely’ to recommend it.

Based on the responses, employees can be placed in three different categories:

  • Promoters
    Employees who have responded positively or agreed.
  • Detractors
    Employees who have reacted negatively or disagreed.
  • Passives
    Employees who have stayed neutral with their responses.

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