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The Empuls Glossary

Glossary of Human Resources Management and Employee Benefit Terms

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The General Data Protection Regulation (GDPR) is a comprehensive data protection law enacted by the European Union (EU) in 2018. It is designed to safeguard the personal data of individuals within the EU and the European Economic Area (EEA) and regulate the transfer of personal data outside these regions.

What is GDPR compliance?

GDPR compliance refers to adhering to the General Data Protection Regulation (GDPR), a comprehensive data protection law enacted by the European Union (EU) to regulate the processing of personal data of individuals within the EU and the European Economic Area (EEA). It sets out rules and requirements for organizations handling personal data to ensure the privacy and protection of individuals' information.

Do I need GDPR compliance?

If your organization processes the personal data of individuals within the EU or EEA, regardless of location, you must comply with GDPR regulations.

What are the 7 principles of GDPR?

The seven principles of GDPR are:

  • Lawfulness, fairness, and transparency
  • Purpose limitation
  • Data minimization
  • Accuracy
  • Storage limitation
  • Integrity and confidentiality (security)
  • Accountability
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What are the basic rules of GDP?

It seems there might be a typo in your question. If you meant "GDP" as Gross Domestic Product, it measures a country's economic performance rather than a set of rules. However, if you meant something else by "GDP," please clarify, and I'd be happy to assist further.

What is the Purpose of GDPR?

The primary objective of GDPR is to give individuals greater control over their data and ensure transparency in how organizations handle this information. It also aims to harmonize data protection laws across EU member states and enhance the rights and protections of data subjects.

The regulation is founded on transparency, fairness, lawfulness, and accountability. It emphasizes the importance of obtaining valid consent for data processing, minimizing data collection, ensuring data accuracy, and maintaining robust security measures to protect personal data from unauthorized access or breaches.\

What is the scope of GDPR?

The scope of GDPR are:

  • Entities covered by GDPR: GDPR applies to all organizations that process the personal data of individuals residing in the EU or EEA, regardless of their location. This includes businesses, public authorities, non-profit organizations, and any entity that collects or uses personal data commercially.
  • Territorial scope: GDPR has an extraterritorial reach. It applies to organizations outside the EU/EEA that offer goods or services to EU residents or monitor their behavior. This broad scope ensures that personal data protection is consistent across borders.
  • Types of data covered: GDPR governs personal data processing, including any information relating to an identified or identifiable natural person. This encompasses a wide range of data, including but not limited to names, email addresses, identification numbers, location data, and online identifiers.

What are the GDPR compliance requirements?

The GDPR compliance requirements are:

  • Lawfulness, fairness, and transparency: Organizations must process personal data lawfully, fairly, and transparently and inform individuals about how their data is being used.
  • Purpose limitation: Personal data should be collected for specified, explicit, and legitimate purposes and not further processed in a manner incompatible with those purposes.
  • Data minimization: Organizations should only collect and retain personal data necessary for processing, minimizing the risk of unauthorized access or misuse.
  •  Accuracy: Organizations are responsible for ensuring the accuracy of personal data and taking measures to rectify or update inaccurate information.
  • Storage limitation: Personal data should be kept in a form that permits the identification of individuals for no longer than necessary for the purposes for which it is processed.
  • Integrity and confidentiality (Security): Organizations must implement appropriate security measures to protect personal data from unauthorized access, disclosure, alteration, or destruction.

What are the key roles and responsibilities of GDPR?

The key roles and responsibilities are:

  • Data controller: The data controller determines the purposes and means of processing personal data and ensures GDPR compliance.
  • Data processor: The data processor processes personal data on behalf of the data controller and must adhere to specific contractual obligations and security standards set by the controller.
  • Data protection officer (DPO): Appointed by certain organizations, the DPO oversees GDPR compliance, provides guidance on data protection matters, and serves as a point of contact for data subjects and supervisory authorities.

What are the individual rights under GDPR?

The individual rights under GDPR are:

  • Right to access: Individuals have the right to obtain confirmation of whether their data is being processed and access to that information.
  • Right to rectification: Individuals can request the correction of inaccurate or incomplete personal data.
  • Right to erasure: Also known as the "right to be forgotten," individuals can request the deletion of their data under certain circumstances.
  • Right to data portability: Individuals can receive their data in a structured, commonly used, and machine-readable format and transmit it to another controller.
  • Right to object: Individuals can object to processing their data in certain situations, such as for direct marketing purposes.
  • Rights related to automated decision making and profiling: Individuals have the right not to be subject to decisions based solely on automated processing, including profiling, if these decisions significantly affect them.

What are the steps to GDPR compliance?

The steps to GDPR compliance are:

  • Data mapping and inventory: Identify and document the personal data collected, processed, and stored by the organization, along with its purposes and legal basis for processing.
  • Privacy impact assessments (PIAs): Conduct assessments to evaluate data processing activities' potential risks and impacts on individuals' privacy rights.
  • Implementing data protection policies and procedures: Develop and implement comprehensive policies, procedures, and controls to ensure GDPR compliance across all data processing activities.
  • Data breach notification procedures: Establish procedures for detecting, reporting, and responding to data breaches in compliance with GDPR's notification requirements.
  • Training and awareness programs: Provide training and awareness programs to employees to ensure they understand their responsibilities and obligations under GDPR and the importance of protecting personal data.

What are the GDPR penalties?

The penalties are:

  • Supervisory authorities: Each EU member state has designated supervisory authorities responsible for monitoring and enforcing GDPR compliance within their jurisdiction.
  •  Administrative Fines: Supervisory authorities have the power to impose significant fines for Gdpr violations, which can amount to millions of euros or a percentage of the organization's annual turnover, whichever is higher.
  • Remedies and liabilities: In addition to fines, organizations may face legal actions, compensation claims, and reputational damage for non-compliance with GDPR.

What are the GDPR compliance challenges and solutions?

The GDPR compliance challenges and solutions are:

  • Cross-border data transfers: Implement appropriate safeguards, such as standard contractual clauses or binding corporate rules, to ensure compliance with GDPR requirements for transferring personal data outside the EU/EEA.
  • Consent management: Implement robust mechanisms for obtaining, managing, and documenting consent for data processing activities following GDPR standards.
  • Legacy systems and data: Address challenges related to outdated systems and legacy data by conducting data audits, implementing data migration strategies, and ensuring ongoing compliance with GDPR requirements.
  • Data subject requests handling: Develop efficient processes for handling data subject requests, including access, rectification, erasure, and portability, within the required timelines and in compliance with GDPR guidelines.

How much does GDPR compliance cost?

The cost of GDPR compliance varies depending on factors such as the size and nature of the organization, its existing data protection measures, and the extent of changes required to meet GDPR requirements. Costs may include investments in technology, staff training, legal advice, and ongoing compliance monitoring.

How to achieve GDPR compliance?

Achieving GDPR compliance involves several steps, including conducting a data audit, implementing appropriate security measures, updating privacy policies, obtaining consent for data processing activities, appointing a Data Protection Officer (DPO) if required, and establishing processes for responding to data breaches and fulfilling data subject rights.

How to audit GDPR compliance?

Auditing GDPR compliance involves assessing the organization's data processing activities, security measures, data protection policies, consent mechanisms, records of processing activities, data subject rights procedures, and measures for handling data breaches.

Employee pulse surveys:

These are short surveys that can be sent frequently to check what your employees think about an issue quickly. The survey comprises fewer questions (not more than 10) to get the information quickly. These can be administered at regular intervals (monthly/weekly/quarterly).

One-on-one meetings:

Having periodic, hour-long meetings for an informal chat with every team member is an excellent way to get a true sense of what’s happening with them. Since it is a safe and private conversation, it helps you get better details about an issue.


eNPS (employee Net Promoter score) is one of the simplest yet effective ways to assess your employee's opinion of your company. It includes one intriguing question that gauges loyalty. An example of eNPS questions include: How likely are you to recommend our company to others? Employees respond to the eNPS survey on a scale of 1-10, where 10 denotes they are ‘highly likely’ to recommend the company and 1 signifies they are ‘highly unlikely’ to recommend it.

Based on the responses, employees can be placed in three different categories:

  • Promoters
    Employees who have responded positively or agreed.
  • Detractors
    Employees who have reacted negatively or disagreed.
  • Passives
    Employees who have stayed neutral with their responses.

How to check GDPR compliance?

Checking GDPR compliance involves evaluating whether the organization's data processing practices, security measures, privacy policies, and procedures align with the requirements outlined in the GDPR legislation.

How to demonstrate GDPR compliance?

Organizations can demonstrate GDPR compliance by maintaining comprehensive documentation of their data processing activities, implementing appropriate technical and organizational measures to protect personal data, obtaining valid consent from individuals, responding promptly to data subject requests, and conducting regular assessments of their data protection practices.

How to ensure compliance with GDPR?

Ensuring compliance with GDPR requires ongoing efforts, including regular reviews of data processing activities, continuous staff training on data protection principles, updating policies and procedures in response to regulatory changes, and conducting periodic assessments of compliance measures.

How to ensure GDPR compliance?

To ensure GDPR compliance, organizations should prioritize data protection by implementing robust security measures, obtaining explicit consent for data processing activities, providing transparent information about data processing practices, appointing a DPO if required, and establishing procedures for addressing data breaches and fulfilling data subject rights.

How to get GDPR compliance certification?

GDPR compliance certification is not mandatory, but organizations can obtain certification from accredited certification bodies to demonstrate their adherence to GDPR requirements. The certification process typically involves an assessment of the organization's data protection practices against GDPR standards.

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