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The Empuls Glossary

Glossary of Human Resources Management and Employee Benefit Terms

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Employee Agreement

Employee agreements are the foundation of the employer-employee relationship, outlining both parties' rights, responsibilities, and expectations. A well-crafted agreement not only clarifies the terms of employment but also helps mitigate disputes and protect the interests of employers and employees.

What is an employee agreement?

An employee agreement, also known as an employment contract or job contract, is a legally binding document between an employer and an employee that outlines the terms and conditions of employment. It typically includes job responsibilities, compensation, benefits, working hours, confidentiality clauses, termination conditions, and other relevant agreements between the employer and the employee.

What is the employee bond agreement?

An employee bond agreement is a type of contract in which an employee agrees to stay with the employer for a specified period of time. It often includes clauses outlining consequences or penalties if the employee leaves the job before the bond period expires. These penalties might include repayment of training costs or other expenses incurred by the employer.

What is a non-compete agreement for employees?

A non-compete agreement for employees is a contract in which an employee agrees not to engage in certain competitive activities, such as working for a competitor or starting a competing business, for a specified period of time and within a specific geographic area after leaving their current employment.

Listen, recognize, award, and retain your employees with our Employee engagement software  

How do you write an employee contract agreement?

Writing an employee contract agreement involves clearly defining the terms and conditions of employment, including job duties, compensation, benefits, confidentiality agreements, termination clauses, and any other relevant provisions. It's advisable to seek legal advice to ensure compliance with applicable laws and regulations.

What is a legally binding agreement between an employer and an employee?

A legally binding agreement between an employer and an employee is a contract both parties have willingly entered into and enforceable by law. It outlines the rights and obligations of the employer and the employee during employment.

Are employee non-compete agreements enforceable?

The enforceability of employee non-compete agreements varies depending on the jurisdiction and specific circumstances. In many cases, non-compete agreements are enforceable if they are reasonable in scope, duration, and geographic limitation and protect the employer's legitimate business interests.

What is the meaning of employee agreement?

An employee agreement refers to a contractual arrangement between an employer and an employee that specifies the terms and conditions of employment, including job responsibilities, compensation, benefits, and other relevant agreements.

What are agreements in the workplace?

Agreements in the workplace refer to any contractual arrangements or understandings between employers and employees regarding terms of employment, expectations, rights, and obligations. These agreements can include employment contracts, non-compete agreements, confidentiality agreements, and other documents outlining the terms of employment.

How do you draft an employment agreement?

To draft an employment agreement, you should clearly outline the terms and conditions of employment, including job title, duties, compensation, benefits, working hours, confidentiality provisions, termination clauses, and any other relevant agreements. It's advisable to consult legal counsel to ensure compliance with applicable laws and regulations and to tailor the agreement to the specific needs of the employer and the employee.

How do you prepare a draft for an employee agreement?

Preparing to draft an employee agreement requires you to do the following:

  • Identifying parties involved: Identify the parties involved, including the employer and the employee(s) agreeing. Clearly stating the legal entities and individuals involved is crucial for clarity and enforceability.
  • Assessing legal requirements: Understand the legal requirements governing employment agreements in your jurisdiction. This may include labor laws, regulations, and industry-specific standards that dictate certain provisions or protections.
  • Determining essential terms and conditions: Consider the specific needs and circumstances of the employment relationship to determine the essential terms and conditions that should be included in the agreement. This may vary depending on job role, industry, and organizational policies

What are the essential elements of an employee agreement?

The essential elements of an employee agreement are:

1. Employee information

  • Personal details: Include basic personal information such as name, address, contact information, and other relevant identification details.
  • Job title and description: Clearly define the employee's role, responsibilities, and reporting structure within the organization.

2. Terms of employment

  • Duration and termination: Specify the duration of employment (e.g., indefinite, fixed-term) and conditions under which either party may terminate the agreement.
  • Probationary period (if applicable): Outline any probationary period during which the employee's performance will be evaluated.

3. Compensation and benefits

  • Salary/wage structure: Detail the employee's compensation, including base salary, wages, commission structures, and any other forms of payment.
  • Bonus and incentive plans: Describe any bonus or incentive schemes available to the employee based on performance or other criteria.
  • Benefits package: Enumerate employee benefits such as health insurance, retirement plans, vacation leave, and other perks.

4. Work policies and expectations

  • Work hours and schedule: Define the employee's regular work hours, scheduling arrangements, and any flexibility or deviations allowed.
  • Code of conduct and ethics: Establish behavioral expectations, ethical standards, and workplace professional conduct guidelines.
  • Confidentiality and non-disclosure: Protect sensitive company information by outlining confidentiality obligations and restrictions on disclosing proprietary data.

5. Intellectual property rights

  • Ownership of work product: Specify ownership rights to intellectual property created by the employee during employment.
  • Non-compete and non-solicitation clauses: Include provisions restricting employees from engaging in competitive activities or soliciting clients or employees post-employment.

6. Dispute resolution procedures

  • Arbitration or mediation: Define processes for resolving disputes between the employer and the employee, such as arbitration or mediation.
  • Governing law and jurisdiction: Specify the governing law and jurisdiction applicable to the agreement and any disputes arising from it.

What are the drafting tips and best practices?

A few drafting tips and best practices for making an employee agreement are:

  • Clarity and simplicity: Draft the agreement in clear, straightforward language that is easy for both parties to understand. Avoid unnecessary jargon or complex legal terminology.
  • Consistency and specificity: Ensure consistency in terminology and language throughout the agreement. Be specific when outlining rights, obligations, and expectations to minimize ambiguity.
  • Language and terminology: Use inclusive language that is free from bias or discrimination. Tailor the agreement to reflect the unique circumstances and needs of the employer and employee(s).
  • Seek legal review and advice: Before finalizing the agreement, seek legal review and advice to ensure compliance with applicable laws and regulations. An experienced employment attorney can provide valuable insights and help identify any potential legal risks or liabilities.

Employee pulse surveys:

These are short surveys that can be sent frequently to check what your employees think about an issue quickly. The survey comprises fewer questions (not more than 10) to get the information quickly. These can be administered at regular intervals (monthly/weekly/quarterly).

One-on-one meetings:

Having periodic, hour-long meetings for an informal chat with every team member is an excellent way to get a true sense of what’s happening with them. Since it is a safe and private conversation, it helps you get better details about an issue.


eNPS (employee Net Promoter score) is one of the simplest yet effective ways to assess your employee's opinion of your company. It includes one intriguing question that gauges loyalty. An example of eNPS questions include: How likely are you to recommend our company to others? Employees respond to the eNPS survey on a scale of 1-10, where 10 denotes they are ‘highly likely’ to recommend the company and 1 signifies they are ‘highly unlikely’ to recommend it.

Based on the responses, employees can be placed in three different categories:

  • Promoters
    Employees who have responded positively or agreed.
  • Detractors
    Employees who have reacted negatively or disagreed.
  • Passives
    Employees who have stayed neutral with their responses.

What are the negotiation and finalization tips for employee agreement?

Some negotiation and finalization tips are:

  • Collaboration with legal counsel: Work collaboratively with legal counsel and relevant stakeholders to negotiate and finalize agreement terms. Address any concerns or questions raised by either party promptly and constructively.
  • Addressing employee concerns and questions: Take the time to address any concerns or questions the employee(s) raised regarding the agreement terms. Foster open communication and transparency throughout the negotiation process.
  • Finalizing agreement terms: Once agreement terms have been negotiated and finalized, ensure that all parties agree before proceeding to execution.

How do you execute and implement the finalized employee agreement?

The steps to finally execute the employee agreement are:

  • Signing and dating: Have both parties sign and date the agreement to indicate their acceptance and consent to its terms and conditions.
  • Distributing copies: Provide copies of the signed agreement to all parties for their records and reference.
  • Record-keeping and documentation: Maintain accurate records of signed agreements and related documentation for future reference and compliance purposes.

How do you review and update the employee agreement?

The way to review and update the employee agreement are:

  • Regular review of agreement terms: Periodically review the agreement terms to ensure they remain relevant and effective. Update the agreement as needed to reflect changes in laws, policies, or the employment relationship.
  • Updating to reflect changes in laws or policies: Stay informed of any changes in applicable laws or regulations that may impact the terms of the agreement. Update the agreement accordingly to ensure compliance and mitigate legal risks.
  • Communicating changes to employees: Communicate any changes or updates to the agreement terms to affected employees clearly and promptly. Provide opportunities for feedback or clarification as needed.

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