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The Empuls Glossary

Glossary of Human Resources Management and Employee Benefit Terms

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Resignation, in professional terms, refers to the voluntary act of an employee deciding to terminate their employment with a company. It's a formal declaration of intent to leave one's position within an organization. 

Resignation can occur for a variety of reasons, ranging from personal to professional motivations. Regardless of the cause, handling resignations effectively is crucial for both the departing employee and the employer to ensure a smooth transition and maintain positive relationships.

What is resignation?

Resignation is the act of voluntarily leaving a position, job, or office. It typically involves formally informing an employer or superior of one's decision to leave a job or position.

What does resigning mean in a job?

Resigning from a job means voluntarily ending one's employment with a particular employer. It signifies the employee's decision to leave their current position for various reasons, such as pursuing other opportunities, personal reasons, or dissatisfaction with the current job.

What is the importance of handling resignations effectively?

Effective handling of resignations is vital for several reasons:

  • Maintaining morale and reputation: How a company manages resignations impacts its reputation as an employer. A respectful and supportive approach can boost morale among remaining employees and enhance the organization's image.
  • Knowledge transfer and continuity: Departing employees often possess valuable knowledge and skills. Managing their departure well ensures that this knowledge is transferred smoothly and that business operations continue without disruption.
  • Legal and ethical obligations: Properly handling resignations helps the employer fulfill legal and ethical obligations towards the departing employee, such as providing necessary paperwork and settling financial matters promptly.
  • Preserving relationships: Resignation doesn't have to sever ties entirely. By handling the process with empathy and professionalism, employers can preserve positive relationships with departing employees, potentially fostering future collaboration or referrals.

What does resignation mean?

Resignation refers to the formal act of quitting or stepping down from a position, job, or office. It involves notifying relevant parties, such as employers or supervisors, of one's intention to leave the role.

What does resignation mean?

To resign means to voluntarily quit or step down from a position, job, or office. It involves formally notifying the employer or relevant authority of one's decision to leave.

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Can you claim unemployment if you resign?

Whether you can claim unemployment benefits after resigning depends on various factors, including state regulations, the reason for resigning, and individual circumstances. In many cases, voluntary resignation may disqualify you from receiving unemployment benefits, but there are exceptions, such as constructive dismissal or compelling personal reasons. It's advisable to consult with your state's unemployment office or a legal advisor for guidance specific to your situation.

What to write in a resignation letter?

In a resignation letter, you should include:

  • Statement of intent to resign
  • Intended last working day
  • Expressions of gratitude for the opportunity
  • Offer to assist with the transition
  • Contact information
  • Keep the letter professional, concise, and respectful.

What to do after resignation?

The following things need to be done after resignation:

  • Tying up loose ends: Returning company property, finalizing paperwork, and ensuring all obligations are met are essential steps after resignation.
  • Networking and maintaining relationships: Staying connected with former colleagues, utilizing professional networks like LinkedIn, and nurturing relationships can be valuable for future opportunities.
  • Moving forward: Reflecting on lessons learned, setting new goals, and embracing the next chapter of one's career journey are important aspects of moving forward after resignation.

How to initiate the process of resignation?

To start the process of resignation, the following has to be done:

  • Reasons for resigning: Resignation can stem from various factors, including personal reasons such as relocation or family obligations, professional reasons like seeking career growth or a better work-life balance, and organizational factors such as company culture or leadership changes.
  • Signs that resignation might be imminent: Recognizing behavioral changes, decreased productivity, and disengagement can serve as indicators that an employee may be contemplating resignation.
  • Emotional aspects of resigning: Resignation can evoke a range of emotions, including stress, anxiety, guilt, loyalty conflicts, as well as feelings of relief and liberation.

How to prepare for resignation?

To prepare for the resignation, do the following:

  • Assessing the decision: It's essential to carefully weigh the pros and cons of resigning, consider alternatives, and ensure that the decision aligns with long-term career goals.
  • Financial considerations: Understanding the notice period, final paycheck, managing benefits, and reviewing legal aspects such as employment contracts are crucial before resigning.
  • Legal aspects and documentation: Reviewing employment agreements, preparing a resignation letter, and keeping records of communications are necessary steps in the resignation process.
  • Emotional preparation: Practicing self-care strategies and seeking support from friends and family can help navigate the emotional challenges of resigning.

How to communicate the decision of resignation?

One needs to tactfully communicate the decision of resignation:

  • Choosing the right time and place: Selecting an appropriate time and setting for the resignation conversation is crucial for a respectful and professional exchange.
  • Structuring the resignation conversation: Being concise, expressing gratitude, and offering assistance with the transition can help maintain positive relationships during the resignation process.
  • Handling reactions: Managing responses from managers, colleagues, and potential counteroffers with professionalism and tact is essential.

How to manage the transition period?

To manage the transition period, you must do the following:

  • Fulfilling notice period responsibilities: Wrapping up projects, training replacements, and handing over responsibilities responsibly are key aspects of fulfilling notice period obligations.
  • Maintaining professionalism: Avoiding negativity, assisting with recruitment efforts, and preparing for an exit interview can contribute to a smooth transition out of the organization.

How to write a resignation email?

A resignation email should follow a similar format to a resignation letter, but it should be more concise due to the medium. Include all necessary information, such as your intention to resign, the last working day, and expressions of gratitude. Send the email to your immediate supervisor and copy relevant HR personnel.

How to resign from a job?

To resign from a job, you should first inform your employer or supervisor in person, if possible. Then, follow up with a formal resignation letter. It's essential to provide adequate notice, typically two weeks, to ensure a smooth transition. Remain professional and courteous throughout the process.

How to write a resignation letter?

A resignation letter typically includes a statement of intent to resign, the intended last working day, expressions of gratitude for the opportunity, and an offer to assist with the transition. It should be concise, professional, and respectful. Here's a basic template:

[Your Name]

[Your Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

[Current Date]

[Employer's Name]

[Company Name]

[Company Address]

[City, State, Zip Code]

Dear [Employer's Name],

I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective [Last Working Day, typically two weeks from the date of the letter]. I have appreciated the opportunities for growth and development during my time here, and I am grateful for the support of the team.

Please let me know how I can assist with the transition process. Thank you for the experience and the support.


[Your name]

Employee pulse surveys:

These are short surveys that can be sent frequently to check what your employees think about an issue quickly. The survey comprises fewer questions (not more than 10) to get the information quickly. These can be administered at regular intervals (monthly/weekly/quarterly).

One-on-one meetings:

Having periodic, hour-long meetings for an informal chat with every team member is an excellent way to get a true sense of what’s happening with them. Since it is a safe and private conversation, it helps you get better details about an issue.


eNPS (employee Net Promoter score) is one of the simplest yet effective ways to assess your employee's opinion of your company. It includes one intriguing question that gauges loyalty. An example of eNPS questions include: How likely are you to recommend our company to others? Employees respond to the eNPS survey on a scale of 1-10, where 10 denotes they are ‘highly likely’ to recommend the company and 1 signifies they are ‘highly unlikely’ to recommend it.

Based on the responses, employees can be placed in three different categories:

  • Promoters
    Employees who have responded positively or agreed.
  • Detractors
    Employees who have reacted negatively or disagreed.
  • Passives
    Employees who have stayed neutral with their responses.

How to write a resignation mail?

Subject: Resignation Letter - [Your Full Name]

Dear [Manager's Name],

I am writing to formally tender my resignation from my position as [Your Job Title] at [Company Name], effective [Last Working Day, typically two weeks from the date of the letter]. After much consideration and reflection, I have come to the decision to pursue new opportunities that align more closely with my long-term career goals.

I am sincerely grateful for the opportunities I have had to contribute to the success of the team and the company during my time here. Working alongside such talented individuals has been both rewarding and inspiring, and I am proud of the work we have accomplished together.

Please accept my sincerest apologies for any inconvenience my departure may cause, and I am committed to ensuring a smooth transition during my notice period. I am more than willing to assist with training my replacement, documenting processes, and providing any necessary support to ensure continuity in my absence.

I would like to express my gratitude to you and the entire team for your support, guidance, and camaraderie throughout my tenure here. It has been a pleasure working with each of you, and I am grateful for the professional growth and development opportunities I have experienced.

I look forward to staying in touch and crossing paths in the future. Please do not hesitate to reach out if you need any further assistance or if there are any additional steps I can take to facilitate a seamless transition.

Thank you once again for the opportunity to be a part of [Company Name]. I wish the company continued success and prosperity in the future.


[Your Full Name]

[Your Contact Information]

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